Company Secretary Services

Professional support for corporate governance, compliance, and administrative management in China

Service Overview

Our Company Secretary Services provide comprehensive support for maintaining proper corporate governance and ensuring regulatory compliance for businesses operating in China. We handle administrative responsibilities, document management, and liaison with government authorities.

Service Coverage

  • Corporate Registry Maintenance: Annual filings and updates
  • Board Meeting Support: Preparation and documentation
  • Regulatory Compliance: Monitoring and implementation
  • Document Management: Maintenance of corporate records
  • Government Liaison: Communication with authorities

Processing Time

  • Annual Inspection Report: 10-15 working days
  • Business Registration Changes: 7-20 working days
  • License Renewals: 15-30 working days
  • Board Resolution Preparation: 3-5 working days
  • Document Legalization: 5-10 working days

Note: Processing times may vary depending on the nature of the request and the efficiency of government authorities.

Required Documents

  • For Annual Compliance:
    • Financial statements for the fiscal year
    • Business license and certificates
    • Tax payment certificates
    • Employee information
  • For Corporate Changes:
    • Board resolutions
    • Amended articles of association
    • Relevant supporting documents
  • For Document Management:
    • Existing corporate records
    • Historical filings
    • Minutes of previous meetings

Service Process

  1. Initial Assessment: Review your current corporate compliance status
  2. Compliance Planning: Develop a customized compliance calendar
  3. Document Organization: Establish proper record-keeping systems
  4. Regular Monitoring: Track regulatory changes and deadlines
  5. Timely Filings: Submit required reports and documents
  6. Audit Support: Assist with inspections and inquiries

Tips & Notes

  • 不要忽视年度报告和年检要求 (Don't neglect annual reporting and inspection requirements)
  • Maintain accurate and up-to-date corporate records
  • 及时办理变更登记 (Process change registrations in a timely manner)
  • Keep minutes of all board and shareholder meetings
  • Understand the implications of corporate governance changes
  • Consider ongoing company secretary services for continued compliance